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International Services Office
Office for Global Engagement

Requesting an H-1B or J-1 Scholar

Review the guidance on this page to learn how to request an H1-B or J-1 scholar with the ISO. You can also download this guidance for quick reference.

Step one: Requesting a UR Guest ID

no past relationship with rochester

If the scholar/employee does not have a past relationship with the University of ÌÇÐÄlogo you will need to . Please ensure that you complete this step first before continuing in the process, as this will allow for a smoother process.

If you are having issues, please consult our Guest Account Request walkthrough.

Past relationship with Rochester

If the scholar/employee does have a past relationship with the University of ÌÇÐÄlogo please reach out to to reactivate their Active Directory Account before continuing.

Step two: Add new person in URcompass

Getting yourself an account

If you are not yet a departmental user in URcompass, please reach out to us at iso@rochester.edu so we can initiate the process of getting you access before continuing.

Adding a new person

Follow the steps below in URcompass to add the new user.

  1. Go to the
  2. Complete all of the required fields
  3. Where the form asks for a network ID, please duplicate the URID that was created with their GuestID. Do not put the NetID in this field.

If you are having issues, please consult our Guest Account Request walkthrough.

Step three: Initiate the H-1B/J-1 application

Please ensure that you have all necessary documentation ready at the time of starting the application, so ISO is able to process the request in a timely manner. Required documentation is detailed below.

Once the documentation is ready, visit the to start the process.

Required documentation for departments

H-1B Employees

The department applying for an H-1B will need:

  • Department information
  • Accurate job description that includes necessary responsibilities
  • Proposed wage
  • Labor Condition Application (LCA) documentation.ÌýClick here to download LCA documentation
  • Minimum educational and experience requirements for the position
  • Licensure and certification documents, if applicable
J-1 Scholars

The department applying for a J-1 will need:

  • MD and ASE departments only: J-1 Scholar Job Proposal Form approved by the appropriate dean or administrative office.
    • For SMD DS-2019 requests:ÌýÌý(the form is found at the bottom of the page)
    • For Arts, Sciences & Engineering:ÌýASE J-1 Proposal FormÌý(intranet login required)
  • An appointment/invitation letter signed by the appropriate person(s). The letter must contain at a minimum:
    • Appointment title
    • Dates
    • Funding amount and sources
    • Statement of benefit eligibility or non-eligibility.
  • J-1 applicants who are not going to be paid by the University of Rochester MUST provide proof of funding and it must be:
    • Written in English
    • On letterhead from the funding source
    • Signed by someone with authority to dispense the funds from the funding organization
    • Include the specific dates of funding coverage
    • Include the amount of funding in US dollars
  • Supporting documentation required forÌý